CITY OF LAREDO

CITY COUNCIL MEETING

A-2007-R-11

CITY COUNCIL CHAMBERS

1110 HOUSTON STREET

LAREDO, TEXAS 78040

JUNE 4, 2007

5:30 P.M.

 

DISABILITY ACCESS STATEMENT

Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Gustavo Guevara, City Secretary at (956) 791-7308 at least two working days prior to the meeting so that appropriate arrangements can be made.  The accessible entrance and accessible parking spaces are located at City Hall, 1100 Victoria Ave.

 

Out of consideration for all attendees of the City Council meetings, please turn off all cellular phones and pagers, or place on inaudible signal.  Thank you for your consideration.

 

I.                    CALL TO ORDER

 

II.                  PLEDGE OF ALLEGIANCE

 

III.                ROLL CALL

 

IV.               MINUTES

 

Approval of the minutes of January 2, 2007, January 9, 2007 and January 16,  2007.

 

V.                 COMMUNICATIONS AND RECOGNITIONS

 

Recognitions

a.      Recognition of Council Member District IV Scholarship Award recipients.

 

Communiqués

 

Citizen comments

Citizens are required to fill out a witness card and identify themselves at the microphone.  Comments should be relevant to City business and delivered in a professional manner.  No derogatory remarks will be permitted.  There is a time limit of three minutes per speaker.

 

VI.               APPOINTMENTS TO COMMISSIONS, BOARDS AND COMMITTEES

 

 

VII.             GENERAL COUNCIL DISCUSSIONS AND PRESENTATIONS

 

1.           

A.                 Request by Council Member Mike Garza

1.           Discussion with possible action on acquiring and protecting identified wetlands and green space locations.

2.           Discussion with possible action on creating a zoning disclosure notice before the sale of real property.

3.           Discussion with possible action on Planning and Zoning fees for zone changes.

4.           Discussion with possible action requiring all city contracts to have a local representative component.

 

B.                 Request by Council Member Hector J. Garcia

1.           Discussion with possible action to have police presence in the neighborhoods during the summer months.

 

C.                Request by Council Member Juan Ramirez

1.           Discussion with possible action regarding parking on sidewalks.

2.           Discussion with possible action regarding the timeline for implementing civil service.

 

VIII.           PUBLIC HEARINGS

 

2.          Public hearing and introductory ordinance   amending the City of Laredo Fiscal Year 2006-2007 Convention and Visitors Bureau Budget by appropriating revenues and expenditures in the amount of $38,000.00 for the All America City Award Program and accepting the donations from various businesses and/or agencies that will help defray the cost of the competition.

 

3.          Public hearing and introductory ordinance   amending the City of Laredo Fiscal Year 2006-2007 annual budget by reducing the amount by $2,515.00, to reflect the actual amount awarded of $165,085.00, as per federal mandate to the Texas Department of State Health Services funding to the Tuberculosis Prevention & Control Federal Project of the City of Laredo Health Department for the period beginning January 1, 2007 through December 31, 2007.

 

4.          Public hearing and introductory ordinance amending the fiscal year 2006-2007 budget by allocating the Utility Late Fees and appropriating revenues and expenses in the amount of $90,000.00 to the Utility Billing Division provided by projected increases in the Utility Late Fees.  The funds will be used in the Bank Service Fees line item to pay for the increased costs of fees for credit card payments made by the Utilities’ customers. 

 

5.          Public hearing and introductory ordinance amending the City of Laredo Fiscal Year 2006-2007 Colonias Project, Wastewater and Water Annual Budgets by appropriating revenues and expenditures in the amount of $277,357.00 from the Water & Wastewater Fund and appropriating the transfer in and expenditure in the amount of $277,357.00 for the Colonias Project Fund.

 

6.          Public hearing and introductory ordinance amending the City of Laredo fiscal year 2007 Waterworks and Sewer System Operating Funds and 2007 Waterworks and Sewer Revenue Bond Fund budgets by appropriating a draw down of $334,800.00 and $1,319,000.00 respectively from the opening balance and appropriating it for Machinery and Equipment acquisition.  The Operating Funds will be reimbursed from the proceeds of a proposed 2007 Waterworks and Sewer Revenue Bonds.

 

7.          Public hearing and introductory ordinance amending the City of Laredo fiscal year 2007 Debt Service Fund and 2007 Certificate of Obligation Fund Budgets by appropriating a draw down of $6,000,000.00 from the opening balance and appropriating it for Machinery and Equipment acquisition.  Debt Service Fund will be reimbursed from the proceeds of a proposed 2007 Certificate of Obligation Bond.

 

8.          Public hearing and introductory ordinance amending the City of Laredo fiscal year 2007 Solid Waste Operating Fund and 2007 Solid Waste Revenue Bond Fund Budgets by appropriating a draw down of $2,814,720.00 from the opening balance and appropriating it for Machinery and Equipment acquisition. Solid Waste Operating Fund will be reimbursed from the proceeds of a proposed 2007 Solid Waste Revenue Bond.

 

9.          Public hearing and introductory ordinance amending the City of Laredo FY 2006-2007 approved Full Time Equivalent (FTE) Positions for the Utilities Department by creating five (5) Water Conservation Inspectors under the Water Conservation Program for a total estimated salary expense of $55,364.71.  Funds are available in the Water Availability Fund.

 

10.      Public hearing and introductory ordinance accepting a grant and amending the City of Laredo Fiscal Year 2006-2007 budget by increasing revenues in the amount of $54,445.00 and increasing expenditures in the amount of $57,885.00 to reflect the actual grant amount of $679,130.00 awarded by the Office of the National Drug Control Policy (ONDCP) High Intensity Drug Trafficking Area (HIDTA), at no cost to the City, to fund the Laredo Financial Task Force.  Funds will be used to pay personnel salaries, travel and operational expenses from January 1, 2007 through December 31, 2007.

 

11.      Public hearing and introductory ordinance accepting a grant awarded and amending the City of Laredo Fiscal Year 2006-2007 Budget by decreasing expenditures in the amount of $828.00 to reflect the actual grant amount of $99,916.00 awarded by the Office of the National Drug Control Policy (ONDCP) High Intensity Drug Trafficking Area (HIDTA), at no cost to the City, to fund the STX Multi-Agency Drug Related Corruption Task Force.  Funds will be used to pay overtime, fringe benefits and operational expenses from January 1, 2007 through December 31, 2007.

 

12.      Public hearing and introductory ordinance authorizing the City Manager to accept Fiscal Year 2006-2007 Federal Planning Funds (PL112) in the amount of $30,000.00 and amending the City of Laredo 2006-2007 General Fund Budget to match PL112 Budget by increasing revenues by $30,000.00 and expenditures by $30,000.00.  The PL112 funds come from the 2006-2007 approved Unified Planning Work Program (UPWP).

 

13.      Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning .72 acres, as further described by metes and bounds in attached Exhibit “A”, located at 18211 F.M. 1472, from AG (Agricultural District) to B-4 (Highway Commercial District).  The Planning & Zoning Commission recommended denial of the zone change.  District VII 

 

(Recess)

(Press Availability)

 

IX.               FINAL READING OF ORDINANCES 

 

14.       

2007-O-084          Authorizing the City Manager to execute a Ground Lease with T-Mobile Texas, LP, a Delaware limited partnership, for ground space at 2417 N. New York Avenue, Laredo, Webb County, Texas and being more fully described in Exhibit “A” of Ground Lease, to construct on such premises an equipment building or cabinets on a platform and a 110’ monopole tower (“Tower”), more fully described in Exhibit “C” of the lease agreement, for the purpose of providing cell services and for co-locations, if approved by Landlord, and related equipment for use in connection with its communications business.  The term of the lease is five (5) years commencing June 5, 2007 and ending June 4, 2012 with four (4) successive renewal terms of five (5) years.  Annual base rent shall be $15,000.00 each year during the term of the lease and will be increased by five percent (5%) on each anniversary of the commencement date, providing for effective date.

 

           2007-O-090      Authorizing the City Manager to execute a two (2) year concession agreement between the City of Laredo and Miguel Angel Inclan, D.B.A “La Sabrosita” for the right to sell food and non-alcoholic beverages from a cart at the corners of Lincoln and Convent, and Hidalgo and Convent for a total lease amount of $565.00 per month. 

 

2007-O-091      Authorizing the City Manager to sign the supplemental agreement to the standard utility agreement of March 12, 2007, with the Texas Department of Transportation, a copy of which is attached as Exhibit A; authorizing and amendment to the Fiscal Year 2006-2007 Sanitary Sewer Construction TXDOT improvements line item to increase the amount appropriated to $81,310.00 for construction of a wastewater line at the Highway Loop 20 from 0.2 miles North of Spur 400 to 1.68 miles North of US Highway 59; and authorizing Kiewit Texas Construction L.P. to construct the sanitary sewer line as proposed in the supplemental agreement No.1 U-11024 approved by the Texas Department of Transportation.

 

2007-O-092      Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a communication tower on .92 acres, as further described by metes and bounds in attached Exhibit “A”, located on the West side of Bob Bullock Loop North of Winfield Parkway; providing for an effective date and publication.

 

2007-O-093      Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning 9.98 acres, as further described by metes and bounds in attached Exhibit “A”, located North of Shiloh Drive East of Livingston Drive, from R-1 (Single-Family Residential District) to R-2 (Multi-Family Residential District); providing for an effective date and publication.

 

2007-O-094      Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning all of Blocks 1713 and 1782 and 15,433.46 square feet out of New York Avenue, bounded on the North by the South line of Chacon Street, on the East by the West line of Block 1782, Eastern Division, as further described by metes and bounds in attached “Exhibit A”, from R-3 (Mixed Residential District) to R-2 (Multi-Family Residential District); providing for an effective date and publication.

 

2007-O-095      Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for a duplex on Lots 1, 2 and 3, Block 998, Eastern Division, located at 1803 Chacon Street; providing for an effective date and publication.  (As amended)  

 

2007-O-097      Defining the actual and necessary expenses which may be reimbursed to the Mayor and Council Members pursuant to Section 2.02 of the City Charter and providing for the procedures for such reimbursement.  (As amended)  

 

X.                 RESOLUTIONS

 

15.      2007-R-040     Accepting the donation of a twelve-foot-wide Utility Easement from Melton Truck Lines, Inc., in order to provide sanitary sewer services to the Gutierrez Industrial Park, Phase I, Subdivision, and surrounding areas. Said Utility Easement being a strip of land 12.00 feet in width, containing 1,429.23 square feet or 0.328 acres, more or less, lying over, under, across, and upon a portion of that certain 20.00-acre tract conveyed to Melton Truck Lines by deed recorded in Volume 1077, Page 153, Official Public Records, Webb County, Texas, situated in Porcion 22, Abstract 277, Maria Jesus Sanchez, Original Grantee; and described by Metes and Bounds and Survey attached as Exhibits A and B.

 

16.      2007-R-043     Authorizing the City Manager to enter into and execute a finance/ownership lease with Baystone Financial Group, through the Houston Galveston Area Council of Governments (HGAC) cooperative purchasing program contract, for the acquisition of twenty five vehicles (25) for the Police Department for the total amount of $451,033.20; and authorize that the finance/ownership lease transaction include a $100,000.00 down payment; and authorize that sixteen of those vehicles be purchased from Dallas Dodge, Dallas, Texas in the principal amount of $300,311.00 and that nine (9) vehicles be purchased from Caldwell Country Chevrolet, Caldwell, Texas, in the principal amount of $204,023.00.  Funding for the lease purchase payments and the down payment is available in the Police Trust Fund budget.

 

17.     2007-R-044      Expressing support and granting ratification of the City of Laredo’s application, to the Texas Department of Transportation Safe Routes to School (SRTS) Program, which seeks funding to enhance the school zone of four elementary schools consisting of: Arndt, Colonel Santos Benavides, Fasken and Malakoff.  If selected and fully funded, the total amount of state funding will result in one hundred percent (100%) of the total estimated cost of $51,080.00 with zero matching funds.

 

18.     2007-R-045      A resolution expressing official intent to reimburse $6,000,000.00 associated with the purchase of machinery and equipment for various City wide projects.  Funds will be reimbursement from a proposed bond issue. 

 

19.     2007-R-046      A resolution expressing official intent to reimburse $1,653,800.00 associated with the purchase of machinery and equipment for various Utilities System projects.  Funds will be reimbursement from a proposed bond issue. 

 

20.     2007-R-047      A resolution expressing official intent to reimburse $2,814,720.00 associated with the purchase of machinery and equipment for the Solid Waste Department.  Funds will be reimbursement from a proposed bond issue. 

 

21.     2007-R-048      Authorizing the sponsorship of a Texas Enterprise Fund application in the amount of $1,900,000 to the State of Texas’ Office of the Governor, Economic Development and Tourism Division by Eagle Tube Industries, L.L.C., in support of the construction of the $106,000,000 Eagle Tube Copper Manufacturing Plant to be located in Laredo, Texas at the Unitec Industrial Park

 

XI.               MOTIONS

 

22.     Award of a construction contract to the lowest bidder Landmark Structures Inc., Fort Worth, Texas in the amount of $2,477,659.00 for the construction of the Sierra Vista 2.0 Million Gallon Elevated Storage Tank to be located Northeast of Hwy 83 and La Pita Mangana Rd. The 2.0 Million Gallon Elevated Storage Tank will provide adequate pressure to the immediate area and will provide the adequate water storage capacity for the summer peak demands. The contract will be awarded with a construction time of 400 calendar days.  Funding is available in the 1997, 1999, 2000, 2005 and 2006 Water Bond Issuance.

 

23.     Consideration to award contract FY07-114, to Dr. Ike’s Home Center, Laredo, Texas, in the estimated amount of $25,000.00, for the purchase of Portland cement and concrete mix sacks. These materials will be purchased on an as needed basis by the Utilities, Public Works, and Parks and Recreation Departments for construction and repair projects.  The term of this contract will be for a period of six (6) months with an option to extend for two (2) additional six (6) month periods.   The City did receive a lower bid from Leyendecker Lumber, however, this bidder could not hold the bid pricing for the six (6) month period and has asked that their bid be withdrawn.   Funding is available in the respective departmental budgets. 

 

24.     Consideration to award contract FY07-102 to the low bidder, Rankin Automatic Transmission, Laredo, Texas, in the estimated amount of $123,940.00, for providing automatic transmission repair service for the City’s automotive fleet. The term of this contract is for a one (1) year period with an option to renew for two (2), one-year renewals.  All repair work is secured on as needed basis.  Funding is available in the Fleet Maintenance Fund.

 

25.     Consideration to award contract number FY07-112, to the low bidder, Ace Netting, Austin, TX, in the amount of $61,800.00, for the purchase and installation of 1,600 linear feet of nylon netted barrier at the City’s Solid Waste facility. This nylon netted barrier will be installed on the north perimeter and south east corner of the City Landfill.  Funding is available in the Solid Waste Services budget. 

 

26.     Consideration to exercise the renewal option for one (1) additional year for contract FY05-098, to Corpus Christi Harley-Davidson, Laredo, Texas, in the estimated annual amount of $25,000.00, for repair parts and service for the Police Department’s motorcycle fleet.  The term of this contract is for a one (1) year period with an option to extend this contract for two (2) additional, one (1) year terms.  This is the last contract extension.  Funding is available in the Fleet Maintenance budget.

 

27.     Consideration to award contract number FY07-099, to SCS Engineers, Bedford, TX in the estimated amount of $25,210.00 for providing groundwater sampling, analytical, reporting, statistical analysis, and methane monitoring at the Solid Waste facility.  The City did receive a lower bid from Talon/LPE however SCS Engineers offers the best value to the City based on their experience with the municipal landfill requirements.  Funding is available in the Solid Waste Services budget.

 

28.      Consideration to award an annual service contract FY07-119 to the sole bidder, Freedom Construction, Laredo, Texas in the estimated amount of $25,000.00 for furnishing cleaning services for domestic sewage back-ups into private properties.  The frequency and number of service calls will vary depending on the City’s need.  Funding for this service is available in the Utilities Department-Wastewater Collection Division. 

 

29.      Consideration to award contract FY07-104, to the low bidders for the purchase of water and wastewater treatment chemicals for the Utilities Department.  The term of this contract shall be for a period of two (2) years:  The low bidders are: Acetylene Oxygen Corporation (AOC), Laredo, TX; Altivia Corporation, Saint Gabriel, LA; Atlantic Coast Polymons Inc., Austin TX; Bay Chemical and Supply Co., Odem, TX; F2 Industries, LLC, Smyrna, TN; Penncco, Inc., San Felipe, TX; Leah Bond Polydyne, Richboro, GA; and Skyhawk Chemicals Inc., Houston, TX.  Approximately $1,200,000.00 is spent on an annual basis.  Funding is available in the Water and Wastewater Treatment Division’s operating budgets.

 

30.      Consideration to exercise the renewal option for contract number FY06-130 awarded to, HD Supply Waterworks, San Antonio, Texas, in the estimated amount of $71,564.97 for the purchase of mechanical joint cast iron fittings, for the Utilities Department.  These materials are purchased on as needed basis by the Utilities Department- Water Operations for construction and repair projects.  Funding is available in the Utilities Department budget.

 

31.      Motion to modify the Health Benefit Plan Language to expand the pre-existing coverage provision by adding credible coverage; and providing for an effective date April 1, 2007.

 

32.      Authorizing the City Manager to execute a contract with the Laredo Entertainment Center for hosting the 2007 Miss Texas USA® pageant including rehearsal, production, set-up and tear down at a cost not to exceed $128,000.00.  Funding is available in the Laredo Convention and Visitors Bureau FY 2006-2007 budget in the Miss Texas Division.

 

33.      Consideration to authorize the purchase of public safety answering point (PSAP) equipment and mapping software through the Houston Galveston Area Council of Governments (HGAC) contract in the total amount of $33,977.00.  The equipment and mapping software will be installed at the Jim Hogg County Sheriff’s Office and Zapata County Sheriff’s Office.  Funding is available in the 9-1-1 Regional Fund.

 

34.      Consideration to ratify the expenses authorized by the City Manager for repairs to the Fire Department’s aerial truck (AT2) by American LaFrance Gulf Coast, Houston, TX in the total amount of $30,237.62.  The expenses incurred include inspection services of the aerial ladder device and the necessary repairs.  Repairs were needed to certify that the ladder device is in compliance with applicable National Fire Protection Association (NFPA) guidelines.  Funding is available in the Capital Improvement Fund budget.

 

35.      Consideration to award contract FY07-125, to the SOLE BIDDER, Landfill Service Corporation, Apalachin, NY, in the estimated amount of $534,400.00 for providing material for an alternative daily cover system for the landfill operation. The term of this contract shall be for a period of two (2) years and includes the purchase of a storage silo, applicator machine, and the purchase of the fiberized cement mortar which includes the use of recycled materials to replace the use of on-site natural soils to cover the daily solid waste at the disposal area.  The City is currently required to cover the waste on a daily basis with a minimum of six inches of compacted soil. This system uses approximately one quarter inch of material and will further reduce the overall need for soil for cover.  Funding for this contract is available in the Solid Waste Fund.  

 

36.      Consideration to award service contract FY07-127 to the sole bidder, Camino Agave, Laredo, Texas in an amount not to exceed $210,000.00 for the hauling of fill dirt from the TXDOT - US 83 Three Point Over Pass construction site to the City’s Solid Waste facility.  The TXDOT project contractor Price Construction is allowing the City to take as much dirt as needed with the condition that the City pays for the hauling services.  The Solid Waste Department will need approximately 60,000 to 70,000 cubic yards of fill dirt for a twelve month period.   Funding is available in the Solid Waste Department Fund.

 

37.      Award a construction contract to the lowest responsible bidder to be announced at the City Council Meeting for the construction of the 24 inch Water Transmission Main along Del Mar Blvd. from McPherson to Loop 20 – Phase B Project. The project consist of constructing a 24” water transmission line to tie-in at the existing 24 inch water main at McPherson north of Del Mar and at the existing stub-out at Loop 20 and Del Mar. The contract will be awarded based on the Base Bid with the options of Alternates #1 and/or #2. The construction time is 270 calendar days.  Funding is available in the 2004 Water Bond Issuance.

 

38.      Consideration to award contract 07-110 to A-1 Dry Cleaners, Laredo, Texas, in the estimated amount of $57,720.00 for dry cleaning services for uniformed police officers for a term of one year with an option to renew for one additional year; and consideration to award contract FY07-109 to Valu Care Cleaners, Laredo, Texas, in the estimated amount of $6,900.00 for providing dry cleaning services for non uniformed police officers for a period of three (3) months.  The City must provide dry cleaning services as a condition of the Collective Bargaining Agreement.  The term of these agreements shall be for one year with an option to renew for one (1) additional year.  Funding is available in the Police Department Budget.

 

39.      Consideration to authorize the City Manager to sign a letter to sign a letter of intent with selected equipment provider to ensure that vehicles and other equipment scheduled purchase with Fiscal Year 2006-2007 Contractual Obligation Bond proceeds are reserved and remain available for purchase until the formal purchase award of contract is completed of approximately $3,275,200.00 for items listed below.  The intent of this action is to allow the vehicle and equipment providers to order vehicle chassis and schedule for production of those vehicles and equipment that have a six (6) to twelve (12) month delivery schedule.

 

XII.             STAFF REPORTS

 

40.       

 

A.          Presentation by 2006-2007 City of Laredo Employee Leadership Development Program participants on the feasibility of consolidating all City offices under one roof with an emphasis on the old Mercy Hospital Building, with possible action.

 

B.          Discussion with possible action to consider including the evaluation of a 3rd site known as the D.D. Hachar Trust site for the construction of the proposed Fifth International Bridge in South Laredo.   The City-County Government Issues Committee met on Wednesday, May 30, 2007 and made a motion to consider the evaluation of both sites and a superficial analysis of the 3rd site for both sides, the U.S. and Mexico.

 

C.         Discussion with possible action to consider the selection of an engineering firm to evaluate the Presidential Permits and Environmental Assessments submitted to the State Department by both the City of Laredo and Webb County and determine the location that will be most feasible and cost effective to both governmental entities. The City-County Government Issues Committee met on Wednesday, May 30, 2007 and agreed to the ranking of those non-local engineering firms that have not performed any work for the City or County. The firms are listed on attached Exhibit “A”.  

 

D.         Discussion with possible action on approving priorities and projects for the 2007 Bond Sale.

 

XIII.           EXECUTIVE SESSION

 

The City Council hereby reserves the right to go into executive session at any time during this public meeting, if such is requested by the City Attorney or other legal counsel for the City, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.

 

41.      Request by City Attorney, pursuant to Section 551.071 (2) of the Texas Government code, to consult with the governing body concerning  pending sale to Laredo Town Center, LP of Lots 1, 2, & 3, Block 2, Laredo International Passenger Terminal Subdivision, on matters relating to the sale in which it is his duty to consult with client in executive session.

 

XIV.         ADJOURNMENT

 

This notice was posted at the Municipal Government Offices, 1110 Houston Street, Laredo, Texas, at a place convenient and readily accessible to the public at all times. Said notice was posted on Wednesday, May 30, 2007 at 8:30 p.m.

 

 

 

                                   

                                                                        Gustavo Guevara, Jr.

                                                                        City Secretary