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CITY OF ANNUAL BUDGET WORKSHOP M2003-W-005 CITY COUNCIL CHAMBERS I. CALL TO ORDER With a quorum present, Mayor
Elizabeth G. II. ROLL CALL In attendance: Elizabeth G. Flores, Mayor Alfredo Agredano, Mayor
Pro Tempore, District I Hector Garcia, Council
Member, District II John C. Galo, Council
Member, District III Johnny Amaya, Council Member, District IV Eliseo Valdez, Jr., Council
Member, District V Gene Belmares, Council
Member, District VI Jose A. Juan Ramirez, Council
Member, District VIII Gustavo Guevara, Jr., City
Secretary Larry Dovalina, City
Manager Cynthia Collazo, Assistant
City Manager Allen McGraw III. DISCUSSION AND POSSIBLE ACTION REGARDING
THE PROPOSED FISCAL YEAR 2003-2004
ANNUAL BUDGET. A. Introduction to budget by City Manager
Larry Dovalina, including budget process, vision
and goals, update of current bond projects, and proposed new personnel. This item was
discussed during the M2003-W-003 meeting. B.
Debt service review,
including debt service indebtedness. This item was discussed during the M2003-W-003 meeting. C.
Personnel issues,
including proposed employee pay plan and employee health and benefits plan. This item was discussed during the M2003-W-003 meeting. D.
Proposed General Fund
highlights. This item was discussed during the
M2003-W-003 meeting. F.
Proposed FY 2004-2008 Capital Improvements Program. 1. MOTION To
publish a newspaper advertisement for public hearing for 10 consecutive
days to inform the general
public that three copies of the capital improvements program are available at
the City Secretary’s Office and Public
Library, pursuant to Section 6.07 of the City Charter. This item was
discussed during the M2003-W-003 meeting. G.
Engineering/Public Works Department funding and operations, and status
of construction
projects. This item was discussed during the
M2003-W-003 meeting. H.
Environmental Services
Department funding and operations. This item was discussed during the
M2003-W-004 meeting. I. Fire Department funding and operations,
including the and Law
Enforcement Training Facility. This item was discussed during the
M2003-W-004 meeting. J. Convention & Visitors Bureau Department
funding and operations, including and Hotel Occupancy Tax. This item was discussed during the
M2003-W-004 meeting. K. Traffic Department funding and operations,
including fleet management operations. This item was discussed during the
M2003-W-004 meeting. L.
Health Department
funding and operations. This item was discussed during the
M2003-W-004 meeting. M.
Library Department funding and operations, including third party
agencies. Janice Weber, Library Director, gave
the following presentation: Who …. Do we
serve? What programs and services are
we providing? Where do we provide these services? Who do we serve? What programs and services are we providing? ·
Material check out – books, book-on-tape & CD, musical
CD’s, videos, DVD’s ·
Computer & Computer Classes ·
Room Rentals ·
Reference Services ·
Bookmobile Service ·
Total Materials Circulation:
308,995
Total Computer Usage: 76,613
Total Room Use: 3,393
Total Room Attendance: 21,500 Total Reference Questions
Answered: 79,805 Story Hours
Total Story Hours presented:
106
Total Story Hours Attendance:
3,917 Special Programs:
PBS Character
Scholastic Books “
National Library Week
VITA (The Volunteer Income Tax Assistance)
Total Taxpayers Assisted: 1,039 Collaborations
City of Laredo Health Department – Health Fairs
TAMIU – Summer Literacy Camp
Gateway Astronomical Society – Star gazing parties
LCC – ESL & GED classes LISD & UISD – School Visit,
Dale Carnegie Training – Courses start September
TWU – Women’s Club Exhibit
Daughters of the American Revolution – (local Lucy Meriweather
Chapter) Exhibit on the Korean War Dia de
los Ninos….Dia de los Libros Community organizations that participated: Children’s Museum, the City of Laredo
Parks and Recreation Department, the KLDO’s
Hora de Cuento Total
Attendance: 1308 Center for the Arts Summer Arts Splash Total Attendance: 720 New Webpage (English & Spanish) Online Resources Generations Online – Website
especially for seniors. Learn-a-test – online practice test Mitchell I – car repair College Source – college catalogs Online Homework Help (Tutor.com) –
live homework 4th – 12th grade Online Book Club – book club via
email Third Party Funding
Fiscal Year 2003-2004
Hotel Motel Fund
Historical and Arts
Interlocal
Agreements
Motion to adopt the Committee’s recommendation
on the General Fund Third Party Funding, the Hotel/Motel Funding, and staff’s
recommendation for Interlocal Agreements. The motion will include a caveat
stipulating that all recipients must apply for additional funding from other
agencies. Moved:
Mayor Pro Tempore Galo Second:
Cm. For:
7 Against: 0 Abstain: 1 Cm. Garcia M.
Police Department
funding and operations. This item was discussed during the
M2003-W-004 meeting. N.
Bridge Department
funding and operations. This item was discussed during the
M2003-W-004 meeting. P. Parks & Recreation Department funding
and operations, including Cemetery, Veteran’s Field,
and Civic Center/Mercado operations. Horacio De Leon, Parks and Recreation
Director, gave the following presentation: Parks
& Recreation Department “We do more…for less!!!” To deliver services that
enhances the quality of life of all citizens through recreational programming
and effectively maintain and develop Operations
& Maintenance Upkeep & Maintenance of 8 New Park
Facilities Park Police Task Force Web
Page and Summer Program! Hours
of Operation and attendance
Capital Improvement Projects Innovation
Financing of CIP FY2004
Action Plan Department’s Needs for FY 2004 Ground
Maintenance New Facilities for FY 2004 Inner City Park 3.90 Acres Eastwood Park 4.16
Acres Sta. Rita Park 22.14
Acres Mario
Tijerina Park 3.89
Acres El
Cuatro Park 1.81
Acres Loma Alta Park 1.00
Acres Total
Additional Acreage
39.01 Estimated Date of Completion December 2003 Opening Date March
2004 Hours of Operation Monday thru Friday Tech Rec List of
Activities: Introduction to PC/Internet Navigation Rock Climbing Competition Audio, Video Digital Recording & Editing Movies, Science and Fitness Camps Children Learn to Swim Adult learn to Swim Water Aerobics Lifeguard & Water Safety Certification Park
Police Task Force 1 Police
Sergeant
Available Monday – Friday
Available for Emergency Meetings
Good Inter-Department Communication 3
Police Officers Patrol
City Parks from 3 Park
Supervisors Available
24 hours/7 days a week 1 Parks Superintendent Available
24 hours/7 days a week Summer
Playground Program Program
Expenditure History Personnel (Seasonal Employees) $126,000 Materials & Supplies $ 30,500 Contractual Services $ 18,000 Other (Administrative) $ 5,250 TOTAL $179,750 Proposed
Program Fees Option Fee Estimated
Revenue A $15.00/per
participant $18,000 B $25.00/per
participant $30,000 C $30.00/per
participant $36,000 Leave as is Free
of charge -0- Other ??? $??? Recreation
Centers Division Weekday
Attendance Average Cigarroa 400-500 200-300 59 Farias 300-400 100-200 60 Hachar 200-300 100-200 57 Tarver 350-500 250-350 58 Proposed
new Hours of Operations Cigarroa Monday – Friday Farias Monday – Friday Hachar Monday – Friday Tarver Monday
– Friday Recreations
Centers Division Total
Members & Attendance Tarver 133,673 10,759 Cigarroa 73,083 8,504 East
Hachar 56,885 2,206 Farias 44,975 5,909 Hillside 32,539 15,787 Ladrillera 520 100 TOTAL 341,675 43,265 Other Users – Rec
Centers Buena Vida Aerobics Boys & Girls Club Basketball League LISD Athletics, Education & Misc. Capital
Improvement Project Project Funding Source Amount McNaboe Junior/Senior Interlocal City/County
100,000 District V Parks improvement Interlocal City/County 50,000 Soccer Field Acquisition CIF 268,600 Convention Center Feasibility CIF
50,000 Baseball/Softball Sports Complex CIF 415,000 Motion to adopt B option of the Summer
Playground Program fees. Moved:
Cm. Ramirez Second:
Cm. Cm.
J. Valdez expressed his concern
for families that may not be able to afford the fee. Horacio De Leon, Parks Director, gave several
examples of how the City may be able to assist financially challenged
families. Larry Dovalina, City Manager, said that the
Director is suggesting permission to pursue a grant process that will assist
families. Cm. Agredano noted he would be interested in seeking other
options. Mayor Pro Tempore Galo asked if the City could
set an affordable rate per child if the grants were not approved. Horacio De Leon, Parks and Recreation
Director, noted that the ratio of participants to staff is very high and the
fee will limit the number of participants. Cm.
Garcia asked if staff could create a family plan option. Cm.
J. Valdez asked staff to create
a survey that would assist them in submitting recommendations to the
Council. The survey would include
questions regarding the number of children in a household. The survey would also ask families what
they would do with their children if there were no recreational
facilities. Cm. Cm.
Ramirez withdrew his motion. Motion dies.
Mayor Flores asked if there would be an
objection if Council tables on the motion until staff returns to Council with
more information. Motion to accept proposed new hour of
operations at the recreation centers. Moved:
Cm. Garcia Second:
Cm. Agredano For:
8 Against: 0 Abstain: 0 Q. Solid Waste Department
funding and operations. Current Integrated Solid Waste
Management Program Sanitation – Residents and Businesses Landfill – Waste Disposal, Tires, White
Goods, Mulch Recycling – Blue Bags, Recycling Center
and Branches and Lawn Clippings Solid Waste FY02-03 Performance Measurements Landfill – Passed TCEQ Inspection Landfill – Processed Over 314,000 Tons Landfill – Served over 114,000
Customers Sanitation – Serving 49,000 households Sanitation – Will Collect over 80,000
Tons Sanitation – Semi – Automated Garbage –
11 Routes Recycle – Collected over 6,000,000
Pounds Branches – 10,003 Pick-Ups for 1,408
tons Solid Waste FY02-03 Capital Improvements Projects 2nd Scale and Software $65,000 Relocation of Warehouse $119,430 Sediment Ponds and Ditches $50,000 Heavy Equipment Solid Waste FY02-03 Capital Outlays 4 Automated Garbage Trucks $660,000 1 D8 Dozer $430,000 1 Scrapers $481,000 1 Trash Compactor $472,000 TOTAL $2,043,000 Solid Waste Proposed FY03-04 Capital Outlays 6 Automated Garbage Trucks $990,000 6,000 Refuse Collection Cans $242,797 GPS System for 20 Trucks $
32,000 Solid Waste Department Sanitation Division Current Operation 52 Residential Routes 32 Routes with 800 to 950 Homes per
Route 20 Routes with 1,000 Homes or more per
Route 4 Business Routes Chapter 14 – Garbage, Trash and Refuse Reference Solid Waste Director Add and Refine Definitions Residential Landfill Fee Exemption Commercial Exemption Administrative Fee
(2.50) Franchised Haulers R.
Transit/El Metro funding and operations. Thomas N. Lucek, Laredo Transit Management,
Inc., gave the following presentation: Annual
Budget and Program of Projects for FY 2003-2004 Accomplishments Accepted delivery of 4 additional CNG
buses for approximately $1.2 million
Installation and implementation of Para-Transit van scheduling
software with associated hardware.
Integrated map system enables viewing of street, routes, and locations Geocording provides greater spatial accuracy. Fixed Route Operations Ridership
(Fixed-Route Program)
FY’00 4.5 millions
FY’01 4.2 millions
FY’02 4.6 millions
FY’03 4.4 millions
FY’04 4.4 millions Operating Expenses
(Fixed-Route Program)
FY’00 $6.8 millions
FY’01 $7.1 millions
FY’02 $7.2 millions
FY’03 $8.2 millions
FY’04 $8.4 millions Passenger Revenues (Fixed-Route
Program)
FY’00 $2.3 millions
FY’01 $2.3 millions
FY’02 $2.2 millions
FY’03 $2.3 millions
FY’04 $2.4 millions El Lift Van Operations Ridership (El Lift Van Program) FY-00 48
Thousands FY’01 48
Thousands FY’02 42
Thousands FY’03 45
Thousands FY’04 48
Thousands Operating Expenses (El Lift Van Programs) FY’00 $1.5
Millions FY’01 $1.6
Millions FY’02 $1.9
Millions FY’03 $2.04
Millions FY’04 $2.06
Millions Passenger Revenues (El Lift Van Program) FY’00 $43,739 FY’01 $32,045 FY-02 $29,593 FY-03 $33,000 FY-04 $43,320 Operations
and Maintenance Facility
Funded $1,700,000 Pending $1,750,000 Motion to move $1,000,000 from Reserve
Appropriation to the Restricted Reserve within Transit Sales Tax Fund. Moved:
Mayor Pro Tempore Galo Second:
Cm. Amaya For:
8 Against: 0 Abstain: 0 S. Utilities Department funding and operations.
Beto Ramirez gave the following presentation: Provide the community with safe drinking
water, on demand, and sufficient quality; and to remove and dispose of
wastewater and its by-products in an environmentally sound manner. Major Accomplishments FY2002-03 Colonias 16” water line
extension along SH-359 Lyon Street 5 MG tank repairs North Laredo WWT Plant effluent pond
improvements 18” Colombia Wastewater Treatment Plant
feasibility study 2002-2003 street recycling project Casa Verde water line extension Colonias oversizing
contract Major on-going Projects FY2002-03 Permit amendment for North Laredo WWT Plant Permit amendment for Unitec
WWT Plant Chacon truck line extension Colonias project on SH-359 and
FM 1472 Santa Clara Wastewater line extension Performance Measures Miles of Water Mains 591.67 Water Average Daily 32
M.G.D. Water Plant Capacity 66 M. G. D. Miles of Sanitary Sewer 395.02 Sewer Daily Average 16.3 M. G. D. Number of Sewer Treatment 5 Maximum Capacity of Sewer 21 M. G. D. Number of Lift Stations 80 Water
Accounts 1999 43,183 2000 44,685 2001 47,370 2002 49,084 2003 50,620 Sewer
Accounts 1999 44,940 2000 43,639 2001 45,483 2002 47,035 2003 48,378 Water
Rights 1999 40,593 2000 42,389 2001 42,439 2002 45,678 2003 46,038 Metered
Water Sales FY99-00 $13,241,402 FY00-01 $13,600,241 FY01-02 $14,104,795 FY02-03 $13,606,632 FY03-04 $14,622,710 Sewer
Services Charges FY99-00 $13,009,666 FY00-01 $11,970,434 FY01-02 $12,352,210 FY02-03 $12,242,315 FY03-04 $12,056,780 Capital
Improvements Program Proposed
Water Capital Improvements Program FY2003-04 Project Name FY2003-2004 Casa Verde Water Lines 400,000 24” Transmission Line at CPL
100,000 Expand Pumping Capacity 400,000 Street Recycling Program 200,000 Secondary Water Supply 30,000,000 Proposed Sewer Capital Improvement Program FY2003-04 Project
Name FY2003-04 Upper Zacate Creek
Lift Station 600,000 El Azteca
improvements 50,000 Downtown Improvements 50,000 Lift Stations upgrades 100,000 Residuals Management Programs 75,000 Privatization Personnel Managed Employees 2002-03 2003-04 2004-05 2005-06 2006-07 Total Employees 30 14 10 6 3 Transfer 16 4 4 3 3 Balance 14 10 6 3 0 Annual Fixed Cost of Privatization FY2003 FY2004 Fixed Fee Contract $9,302,900 9,302,900 CPI Adjustment +
250,000 Total $9,302,900 $9,552,900 Projects of Contractual Obligation by
United Water Within one year of the Commencement Date, the
Company shall complete the following initial Capital Improvements: Raw Water Turbidimeter/ ph Auto ph Control for
Caustic Clarifier Flow Control Control Software
Improvements Zacate Creek Return Sludge piping Wastewater High Efficiency Membrane Treatment Plant Chlorine residual Monitoring Auto
feed rate adjustment Alarm
Autodialer South Wastewater Chlorine Residual Monitoring Auto
feed rate adjustment Alarm
Autodialer Return
Sludge Piping Modification Chlorine
Residual Monitoring Auto
feed rate adjustment Filtrate
piping Extension Wetwell Unitec
Wastewater Chlorine Residual
Monitoring Alarm
Autodialer T. Mayor and City Council Department, City
Manager’s Department, Airport Department,
Budget Department, City Attorney’s Department, City Secretary’s Department,
Community Development Department, Financial Services Department, Municipal
Court Department, Planning Department, Public Information Office Department,
Purchasing Department, and Tax Department. Tommy Ochoa spoke on the need for additional
personnel for the Municipal Court. Motion to authorize to create four new
positions for the Moved:
Cm. J. Valdez Second:
Cm. Belmares For:
8 Against: 0 Abstain: 0 Larry Dovalina stated he could not recommend
the four new positions without a guarantee on the revenue. Judge Ornelas noted that he would work hard to
bring in the revenue. Larry Dovalina, City Manager, asked City
Council to approve a motion for the Health Department. He noted that the motion was omitted from
the presentation given by Dr.
Gonzales. Motion to increase the Ambulance Collections
Fees in the Health Department. Moved:
Mayor Pro Tempore Galo Second:
Cm. Amaya For:
8 Against: 0 Abstain: 0 IV. EXECUTIVE SESSION The City Council hereby reserves the right to
go into executive session at any time during this public meeting, if such is
requested by the City Attorney or other legal counsel for the City, pursuant
to his or her duty under Section 551.071(2) of the Government Code, to
consult privately with his or her client on an item on the agenda, or on a
matter arising out of such item. V. ADJOURNMENT |