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CITY COUNCIL WORKSHOP M2007-W-03 CITY COUNCIL CHAMBERS I. CALL TO ORDER With a
quorum present Mayor Raul G. II. ROLL CALL In attendance: Raul
G. Mike Garza, Council Member, District I Johnny Amaya, Council Member, District IV Gene Belmares, Council Member, District VI Juan Chavez Council Member, District VII Juan Ramirez, Mayor Pro Tem, District VIII Gustavo
Guevara, Jr., Horacio De Leon, Assistant City Manager Motion to excuse Cm. Rendon and Cm. Garcia. Moved: Cm. Garza Second: Cm. Amaya For: 6 Against: 0 Abstain: 0 III. PLEDGE OF ALLEGIANCE Mayor IV. STAFF REPORTS 1. Discussion on secondary water negotiations, with possible action. Horacio, stated
that the presentation will be made by the negotiating team which includes staff and hired consultants. He mentioned
that a presentation from Dimmit County Adrian Montemayor, from the City of Secondary Water Supply Alternative Presentation Ÿ Background (city) Ÿ Team Qualifications (city) Ÿ Selection process (city or Bill) Ÿ Water verification (Bridge) Ÿ Water quality (Bill) Ÿ Pipe material (Bill) Ÿ Current contract highlights(Bruce) Background Ÿ Water supply alternatives § Water Rights § Water Conservation § Reuse § Secondary Water Ÿ Well Fields Ÿ Desalination Ÿ Risks § Every alternative has risks Background - Secondary Water Ÿ Previous project City had majority of risk Ÿ Current plan § Risk on provider § Take or pay contract § Nothing paid until contract fulfilled Ÿ City Risk - Time Direction Ÿ Hire consultant § Develop RFP Ÿ Seek RFP for secondary water Ÿ Review Ÿ Authorize negotiations with select proposer to develop agreement Ÿ Enter into long-term contract Review Committee Ÿ Develop RFP Ÿ Professional committee § Review § Interview § Report § Negotiate § Develop agreement Ÿ Independent expertise in planning groundwater, financial and legal issues Proposal Review Committee Ÿ Adrian Montemayor, § Operations Manager Ÿ Joseph (Bill) Norris, P.E., §
NRS Consulting Ÿ Bruce Wasinger, § Bickerstaff, Heath, Pollan & Caroom, LLP Ÿ Ridge Kaiser, P.E., § R.W. Hardin & Associates Ÿ Jeff Snowden, § Economists.com Bill Norris, with NRS Benefits of Current Approach §
Competitive §
Satisfies portion of City’s short and long
term rules §
Turn-Key approach §
Minimal City Resources §
No financial risk §
Improved water quality §
Drought proof supply §
Improved security §
Does not conflict with other water strategies Selection Process Ÿ Written Proposals Ÿ Two hour interview (closed session) Ÿ Independent rating of proposals Ÿ Recommendation to City Council Ÿ Authorized committee to negotiate agreement § Multiple meetings with all parties § Continued iterations of contract Proposals Received Ÿ
§ 130 Mile Pipeline § Edwards Aquifer BFZ Ÿ Dimmit Utility Water Supply Corporation § 70 Mile Pipeline § Carrizo Wilcox Aquifer Technical
Evaluation
Financial Analysis
Key Points Ÿ GVW does not include electricity costs, pump fees, water transport and pass through fees. Ÿ GVW-no contingencies for construction cost escalation. Ÿ DUWSC includes contingencies and reduction for risk sharing. Ÿ Both proposals assume tax exempt financing. Ÿ DUWSC transfer of the pipeline in 2029. Ÿ DUWSC offer to evaluate energy recovery and/or standpipe to utilize existing pipeline pressures. Conclusion and Recommendation Ÿ Dimmit Utility Water Supply Corporation § Highest Technical Ranking (Unanimous) § Lowest Short and Long Term Cost to City § Recommend Authorization Negotiations with Dimmit UWSC Ÿ Timeline § Recommend timeline for contract late January or February 2007 Water Verification/Availability Ÿ Physical/Technically Ÿ Permitting Location Map Rich Kaiser, President of
Hardin & Associates continued the presentation. Dimmit Utility Water Reserves Technical Water Availability
Verification Ÿ Obtained Available Data Ÿ Conducted Analytical Volume Calculations Ÿ Conducted Groundwater Availability Modeling § Harden-Assoc. Well Field Model § TWDB Image II Model § TWDB Groundwater Availability Model Ÿ Conclusion: Water Available to Meet Demand with Sufficient Additional Reserves Regulatory Water Availability
Verification Ÿ Reviewed GWCD Rules § Sufficient Acreage § Permits Required § Proposed Project’s Consistency with Rules Ÿ Reviewed GWCD Management Plan § Proposed Project’s Consistency with Plan Ÿ Assessed Potential of Project to Obtain Permits With Dimmit Utility Ÿ Addressed Permitting Risk in Contract § Recharge and Conservation Efforts Water Quality Ÿ Representative testing § By NRS (Analab) Ÿ Iron removal expected (by Dimmit) Ÿ Contractually obligated to meet federal standards Ÿ Expected higher quality than current source Pipe Material Ÿ Standard HDPE/AWWA Standards Ÿ Accepted material worldwide Ÿ If it works for 20 years it will work for 100 Ÿ City not obligated to take over system Ÿ Advantage to city to locate manufacturing facility Current Contract Highlights Motion to continue the fiscal
allocation and negotiations freeze on the Dimmit Utility Corporation proposal
until we receive all information regarding alternative water sources
production and delivery systems with in the limits in Moved: Cm. Garcia Second: Cm. Garza For: 5 Against: 1 Abastain: 0 Cm. Belmares 2. Presentation on the River Vega Master Plan Project.
Horacio de Leon mentioned that the master plan covers from the Laredo Community College Main Campus to the west and to the Zacate Creek to the east. He added that 90 percent of the land has been acquired. Kevin Conner, project manager of
Carter and Burgess, stated that they are in the preliminary stages of the
project. He reported that they have been working on it for four months. He presented Council with a site inventory
and a site analysis. He added that the
site analysis forms the foundation of what they are proposing. At the beginning of the presentation, he stated
that the Tex-Mex rail yard is challenging due to the access of the waste
water treatment plant. He stated that the river front has finite choices,
much less than other cities due to the fact that we own only half of it. He mentioned that there are plenty of
parking spaces most of which are in the wrong place. He stated that the parking spaces are 40
feet away from downtown and 20 feet away from the outlet mall which includes
a hike up the hill. He suggested that
it could be used in a better way. He commented
that the river can not be seen most of the time from downtown and it must be
seen in order to have riverside development.
He commented that the committee members questioned that the view of
the river front development includes Horacio de Leon, Assistant City Manager, reported that the Border Patrol has a project that overlaps with River Vega Master Plan Project which includes the building of trails thorough the river front. He stated that the City is in coordination with them. Frank Rofenofsky,
of Frank Architects, continued with the presentation. He proposed making a connection with the Cindy Collazo, Deputy City
Manager stated that the presentation of this project was to provide Council
with information. She commented that
this project will be presented in Cm. Belmares replied to proceed. V. FINAL Motion to waive the final reading of Ordinance 2006-O-027. Moved: Cm. Belmares Second: Cm. Amaya For: 6 Against: 0 Abstain: 0 3. 2006-O-027 Amending the City of Laredo 2007 Capital Improvement Fund budget by appropriating $58,000.00 in revenues and expenditures for a traffic light at the San Isidro Subdivision and accepting a donation of $58,000 from Mrs. Blackstone Dilworth. Motion to adopt Ordinance 2006-O-027. Moved: Cm. Belmares Second: Cm. Garza For: 6 Against: 0 Abstain: 0 VI. MOTION 4. Authorizing the City Manager to amend a
contract with NRS not to exceed $29,000.00 for completion of the negotiations of the Secondary Water Project development agreement. The total amended contract will be $49,900.00 Funding is available in the Groundwater Development line item of the Water Availability Fund. No action was taken on this item. VII. EXECUTIVE SESSION The City
Council hereby reserves the right to go into executive session at any time
during this public meeting, if
such is requested by the VIII. ADJOURNMENT Motion to
adjourn. Time: Moved: Cm. Garcia Second: Cm. Amaya For: 6 Against: 0 Abstain: 0 I, Gustavo
Guevara, Jr., ___________________________________ Gustavo
Guevara, Jr. |