CITY OF LAREDO

SPECIAL CITY COUNCIL MEETING

M2008-SC-02

CITY COUNCIL CHAMBERS

1110 HOUSTON STREET

LAREDO, TEXAS 78040

FEBRUARY 25, 2008

12:15 P.M.

 

I.          CALL TO ORDER

 

            With a quorum present Mayor Raul G. Salinas called the meeting to order.

 

II.        PLEDGE OF ALLEGIANCE

 

            Mayor Raul G. Salinas led in the Pledge of Allegiance.

 

III.       ROLL CALL

 

            In attendance:

 

            Raul G.  Salinas,                                                                       Mayor

            Mike Garza,                                                                             Council Member, District I

            Hector Garcia,                                                                          Council Member, District II

            Michael Landeck,                                                                     Council Member, District III

            Johnny Amaya,                                                                         Council Member, District IV

            Johnny Rendon,                                                                        Council Member, District V

            Juan Chavez,                                                                            Council Member, District VII

            Juan Ramirez,                                                                           Council Member, District VIII

            Gustavo Guevara, Jr.,                                                               City Secretary

            Carlos Villarreal,                                                                       City Manager

            Cynthia Collazo,                                                                       Deputy City Manager

            Horacio De Leon,                                                                     Assistant City Manager

            Jesus Olivares,                                                                          Assistant City Manager

            Raul Casso,                                                                              City Attorney

 

            Motion to excuse  Mayor Pro Tempore Belmares.

 

            Moved:  Cm. Garza

            Second:  Cm. Amaya

            For:     7                                               Against:  0                                            Abstain:  0

 

IV.       MINUTES

 

            None.

 

V.        COMMUNICATIONS AND RECOGNITIONS

 

            Recognitions

 

            None.

 

            Communiqués

 

            Mayor Salinas announced that Texas First Lady Anita Perry will visit Laredo to introduce             the Texas Historical Commission’s Texas Main Street Project for downtown Laredo which             will be held in front of the Rodriguez Building.  She will be joined by a contingency of state             commissioners and preservation leaders, who will focus on establishing Laredo’s future historic revitalization      through strategic development and federal grant monies.    

 

            Citizen comments

 

            Ivan Rodriguez spoke in favor of the use of plastic bags.  He also encouraged Council to             enforce laws prohibiting littering. 

 

VI.       APPOINTMENTS TO COMMISSIONS, BOARDS AND COMMITTEES

 

            None.

 

VII.     PUBLIC HEARINGS

 

            1.  Public hearing providing interested citizens opportunity to comment on the potential

                 environmental impact to the Rancho Peñitas West Wastewater Treatment Plant located              off FM 3338 (Las Tiendas Road-Northwest corner of Peñitas) and the revised alignment                of the proposed 6” force main.  The most recent construction cost for the wastewater                  collection system is $4,900,000.00.  Funding will be provided by the North American                        Development Bank (NADB).

 

                 Motion to open the public hearing.

 

                 Moved:  Cm. Garza

                 Second:  Cm. Amaya

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 There was no public input

 

                 Motion to close the public hearing.

 

                 Moved:  Cm. Garza

                 Second:  Cm. Garcia

                 For:      7                                         Against:  0                                            Abstain:  0 

            2.  Public hearing and introductory ordinance authorizing the City Manager to accept

                 payment in the amount of $41,623.00 from the Texas Municipal League                                    Intergovernmental Risk Pool (TMLIRP) as settlement for the replacement of a stolen

                 2001 Caterpillar Backhoe Loader and to amend the City of Laredo Fiscal Year 2007-

                 2008 Capital Improvement Fund Budget by appropriating revenues and expenditures for

                 the purchase of a replacement backhoe loader and authorizing the City Manager to

                 implement said budget.

 

                 Motion to open the public hearing.

 

                 Moved:  Cm. Garcia

                 Second:  Cm. Amaya

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 There was no public input.

 

                 Motion to close the public hearing and introduce.

 

                 Moved:  Cm. Garza

                 Second:  Cm. Amaya

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 Ordinance Introduction:   City Council

            3.  Public hearing and introductory ordinance amending Section 1 of Ordinance 2007-O-

                 134 of the City of Laredo and authorization to implement a cost of $15.00 per sticker tag

                 for the upgraded Automatic Vehicle Identification (AVI) System for southbound traffic

                 utilizing the City of Laredo International Bridges as further described in Exhibit “A” and

                 hereby repealing all conflicting sections in all ordinances currently in effect.

 

                 Motion to open the public hearing.

 

                 Moved:  Cm. Garcia

                 Second:  Cm. Garza

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 There was no public input.

 

                 Motion to close the public hearing and introduce.

 

                 Moved:  Cm. Garza

                 Second:  Cm. Amaya

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 Ordinance Introduction:  City Council

            4.  Public hearing and introductory ordinance authorizing the City Manager to execute a

                 lease with Securitas Security Services, USA, Inc., for approximately 120 square feet of

                 office space and an exclusive office entry lane of approximately 540 square feet at

                 Bridge II.

                 1.  Lease term is for one (1) year commencing April 1, 2008 and ending on March 31,           

                      2009.

                 2.  Monthly rent will be $2,810.00 for approximately 120 square feet of office space and

                      an exclusive office entry lane of approximately 540 square feet at Bridge II.

                 3.  The lease may be terminated by either party with a thirty (30) day written notice.

 

                 Motion to open the public hearing.

 

                 Moved:  Cm. Garcia

                 Second:  Cm. Amaya

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 There was no public input.

 

                 Motion to close the public hearing and introduce.

 

                 Moved:  Cm. Garza

                 Second:  Cm. Amaya

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 Ordinance Introduction:  City Council

 

            5.  Public hearing and introductory ordinance amending Chapter 2, Article I of the Code of

                 Ordinances of the City of Laredo, Texas to include subsection (e) under Section 2-3

                 “Fees for Services” to establish a 3% credit card convenience processing fee for internet

                 users and voice activated payments on all City payments.  The 3% fee is based on the

                 amount of transaction.

 

                 Motion to open the public hearing.

 

                 Moved:  Cm. Garcia

                 Second:  Cm. Amaya

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 Cm. Landeck expressed a concern in establishing a 3% credit card.

 

                 Motion to close the public hearing and introduce with the amendment to return to          

                 Council after six months of the initiated fee which would allow the Finance Department

                 to review the success/failure rate of the credit card processing fee.  

 

                 Moved:  Cm. Amaya

                 Second:  Cm. Garcia

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 Ordinance Introduction:  City Council

            6.  Public hearing and introductory ordinance authorizing the City Manager to accept a

                 $330,500.00 donation from the Lamar Bruni Vergara Trust and amending the City of

                 Laredo Fiscal Year 2007-2008 Capital Improvement Fund by appropriating revenues

                 and expenditures in the amount of $330,500.00 in the form of a donation for the design,

                 construction and installation of 19 shade structures throughout various park areas in

                 Laredo.

 

                 Motion to open the public hearing.

 

                 Moved:  Cm. Garcia

                 Second:  Cm. Amaya

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 There was no public input.

 

                 Motion to close the public hearing and introduce.

 

                 Moved:  Cm. Amaya

                 Second:  Cm. Garza

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 Ordinance Introduction:  City Council

            7.  Public hearing and introductory ordinance authorizing the City Manager to accept a

                 grant in the amount of $100,000.00 from the Office of the Governor, the Division of                                Emergency Management (GDEM) and to amend the City of Laredo Fiscal Year 2007-

                 2008 Annual Budget in the same amount.  The Office of the Governor, the Division of

                 Management has made a project grant available in order to organize and deploy state

                 agency and local government law enforcement personnel and equipment to participate in            a project to enhance border security along the Texas-Mexico border.  Funds will be used

                 to pay overtime, fringe benefits and operational expenses from February 15, 2008

                 through August 15, 2008.

 

                 Motion to open the public hearing.

 

                 Moved:  Cm. Garcia

                 Second:  Cm. Amaya

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 There was no public input.

 

                 Motion to close the public hearing and introduce.

 

                 Moved:  Cm. Garza

                 Second:  Cm. Amaya

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 Ordinance Introduction:  City Council

            8.  Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the

                 City of Laredo by rezoning Lot 1, Block 2, Cuatro Vientos Norte Subdivision Phase 1

                 located at 3302 Cuatro Vientos Drive, from R-2 (Multi-Family Residential District) to

                 B-1 (Limited Commercial District).  The proposed use is office/laundromat.  The

                 Planning and Zoning Commission recommended approval.  District I

 

                 Motion to open the public hearing.

 

                 Moved:  Cm. Garcia

                 Second:  Cm. Garza

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 There was no public input.

 

                 Motion to close the public hearing and introduce.

 

                 Moved:  Cm. Garza

                 Second:  Cm. Amaya

                 For:      7                                         Against:  0                                            Abstain:  0

 

                 Ordinance Introduction:  Cm. Garza

VIII.    FINAL READING OF ORDINANCES 

 

            Motion to waive the reading of Ordinances # 2008-O-029, # 2008-O-031, # 2008-O-032,

            # 2008-O-33, # 2008-O-034, # 2008-O-035 and # 2008-O-036.

 

            Moved:  Cm. Garza

            Second:  Cm. Garcia

            For:     7                                               Against:  0                                            Abstain:  0

            9.  2008-O-029  Establishing guidelines and criteria governing tax abatements by the City

                                       of Laredo for Laredo WLE, LP; providing for severability; providing for

                                       an effective date and publication.

 

                                       Motion to adopt Ordinance # 2008-O-029.

 

                                       Moved:  Cm. Garcia

                                       Second:  Cm. Garza

                                       For:     7                                Against:  0                                Abstain:  0

                  2008-O-030  Consider a recommendation from the Airport Advisory Committee to

                                       approve an Amendment to the Lease Agreement approved by Ordinance

                                       No. 91-O-097 dated May 6, 1991, and as amended by Ordinance No.

                                       2000-O-172 dated  July 3, 2000, between the City of Laredo, as Lessor,

                                       and Barker Aeromotive, Inc., as Lessee, for the southeastern two-thirds of

                                       Hangar No. 1309 consisting of approximately 20,078 square feet of hangar

                                       space and approximately 1,404 square feet of office space all situated on a

                                       48,051 square foot tract of land.  Amending Section 1.03, Rent Obligation,

                                       to allow the phasing-in over a five (5) year period the rent adjustment

                                       effective July 1, 2006, resulting in total rent reduction of approximately

                                       $40,763.95. The annual rent obligation effective July 1, 2006, is calculated

                                       as nine percent (9%) increase as opposed to twelve percent (12%) of the 

                                       appraised value (average of three [3] appraisals) of the leased premises as

                                       provided for in the lease agreement, the three percent (3%) difference shall

                                       be phased-in over a five (5) year period. The initial annual rent effective

                                       July 1, 2006, shall be $40,763.97.   All terms and conditions will remain

                                       unchanged and in effect; providing for an effective date.

 

                                       Motion to adopt Ordinance # 2008-O-030.

 

                                       Moved:  Cm. Garcia

                                       Second:  Cm. Garza

                                       For:     7                                Against:  0                                Abstain:  0

 

                 2008-O-031  Consider a recommendation from the Airport Advisory Committee to

                                       approve an Amendment to the Lease Agreement approved by Ordinance

                                       No. 95-O-156 dated August 8, 1995, between the City of Laredo, as

                                       Lessor, and Aero Center, Inc., as Lessee, for a tract of land of

                                       approximately 92,192 square feet which includes the approximate 24,818

                                       square feet of hangar and office space known as Hangar   No. 182 located

                                       at 5203 Maher Avenue at the Laredo International Airport. Amending

                                       Section 1.03, Rent Obligation, to allow the phasing-in over a five (5) year

                                       period the rent adjustment effective July 1, 2006, resulting in total rent

                                       reduction of approximately $52,679.95. The annual rent obligation

                                       effective July 1, 2006, is calculated as nine percent (9%) increase as

                                       opposed to twelve percent (12%) of the  appraised value (average of three

                                       [3] appraisals) of the leased premises as provided for in the lease

                                       agreement, the three (3) percent difference shall be phased-in over a five

                                       (5) year period. The initial annual rent effective July 1, 2006, shall be

                                       $52,679.97.   All terms and conditions will remain unchanged and in

                                       effect; providing for an effective date.

 

                                       Motion to adopt Ordinance # 2008-O-031.

 

                                       Moved:  Cm. Garcia

                                       Second:  Cm. Garza

                                       For:     7                                Against:  0                                Abstain:  0

                 2008-O-032  Consider a recommendation from the Airport Advisory Committee to

                                       approve an Amendment to the Lease Agreement dated August 7, 1995,

                                       between the City of Laredo, as Lessor, and The Laredo National Bank, as

                                       Lessee, amending Section 1.03, Rent Obligation, to allow the phasing-in

                                       over a five (5) year period the rent adjustment effective July 1, 2006,

                                       resulting in total rent reduction of approximately $81,000.00. The annual

                                       rent obligation effective July 1, 2006, is calculated as nine percent (9%)

                                       increase as opposed to twelve percent (12%) of the  appraised value

                                       (average of three [3] appraisals) of the leased premises as provided for in

                                       the lease agreement, the three percent (3%) difference shall be phased-in

                                       over a five (5) year period. The initial rent effective July 1, 2006, shall be

                                       $81,000.00 and approving Lessor’s Consent to an Assignment of Lease

                                       dated August 7, 1995, and approved by Ordinance No. 95-O-159 between

                                       the City of Laredo and Aero Center, Inc. and subsequently assigned to The

                                       Laredo National Bank on July 21, 1997, by Ordinance No. 97-O-151 and

                                       now assigning said Lease to Aero Center, Inc. for Hangar No. 142 and

                                       Building Nos. 144, 147 and 148 at the Laredo International Airport.   All

                                       terms and conditions will remain unchanged and in effect; providing for an

                                       effective date.

 

                                       Motion to adopt Ordinance # 2008-O-032.

 

                                       Moved:  Cm. Garcia

                                       Second:  Cm. Garza

                                       For:     7                                Against:  0                                Abstain:  0

                 2008-O-033  Amending the Zoning Ordinance (Map) of the City of Laredo by

                                       authorizing a Conditional Use Permit for a day care on .32 acres, as further

                                       described by metes and bounds in attached Exhibit “A”, located at 2101

                                       Ejido Avenue; providing for an effective date and publication.

 

                                       Motion to adopt Ordinance # 2008-O-033.

 

                                       Moved:  Cm. Garcia

                                       Second:  Cm. Garza

                                       For:     7                                Against:  0                                Abstain:  0

                 2008-O-034  Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning

                                       the south ½ of Lot 4, Block 365, Western Division, located at 1807 San

                                       Dario Avenue, from B-1 (Limited Commercial District) to B-3

                                       (Community Business District); providing for an effective date and

                                       publication.

 

                                       Motion to adopt Ordinance # 2008-O-034.

 

                                       Moved:  Cm. Garcia

                                       Second:  Cm. Garza

                                       For:     7                                Against:  0                                Abstain:  0

                 2008-O-035  Amending the Zoning Ordinance (Map) of the City of Laredo by

                                       authorizing a Special Use Permit for mini-storage/warehousing on Lots 4,

                                       5, and the south 116.28 feet of Lot 6, Block 3, McPherson Acres

                                       Development Unit I Subdivision, located at 615 Gale Street; providing for

                                       an effective date and publication.

 

                                       Motion to adopt Ordinance # 2008-O-035.

 

                                       Moved:  Cm. Garcia

                                       Second:  Cm. Garza

                                       For:     7                                Against:  0                                Abstain:  0

                 2008-O-036  Amending the Zoning Ordinance (Map) of the City of Laredo by

                                       authorizing a Conditional Use Permit for an adult day care on Lot 1 and

                                       west ½ of Lot 2, Block 829, Eastern Division, located at 1501 E. Musser

                                       Street; providing for an effective date and publication.

 

                                       Motion to adopt Ordinance # 2008-O-036.

 

                                       Moved:  Cm. Garcia

                                       Second:  Cm. Garza

                                       For:     7                                Against:  0                                Abstain:  0

 

IX.       MOTIONS

 

            10.  Awarding a construction contract to CG Construction, Inc. DBA CC Construction,                                  Laredo, Texas, in the estimated amount of $1,393,537.00 for the relocation of the

                   McPherson lift station.  The project consists of relocating the existing McPherson lift

                   station, adjusting and relocating force mains, and constructing new gravity sewer main. 

                   The construction time is 300 calendar days.  Funding is available in the 1998 & 2006

                   Sewer Revenue Bonds.

 

                   Motion to approve.

 

                   Moved:  Cm. Garza

                   Second:  Cm. Amaya

                   For:     7                                        Against:  0                                            Abstain:  0

            11.  Approving Change Order No. 2 to Ramos Industries, Inc., in the amount of

                   $251,000.00 for the construction of the Tanquecitos I Wastewater Collection and Water

                   Distribution Improvements for a total contract amount of $2,027,680.66.  This is a

                   Colonias Project funded by the Texas Water Development Board Economic Distressed

                   Areas Program.

 

                   Motion to approve.

 

                   Moved:  Cm. Garza

                   Second:  Cm. Amaya

                   For:     7                                        Against:  0                                            Abstain:  0

            12.  Consideration to exercise the renewal option for contract number FY08-022 awarded to

                   HD Supply Waterworks, San Antonio, Texas in the estimated amount of $250,000.00,

                   for the purchase of PVC pipe used by the Utilities Department. The term of this

                   contract will be for sixty (60) days.   These materials are purchased on an as needed

                   basis for construction and repair projects. Funding is available in the Utilities

                   Department Budget.

 

                   Motion to approve.

 

                   Moved:  Cm. Garza

                   Second:  Cm. Amaya

                   For:     7                                        Against:  0                                            Abstain:  0

            13.  Consideration to award annual contract FY08-040 to Holt Co. of Texas, Laredo, Texas,

                   in the estimated amount of $200,000.00 for the purchase of original equipment

                   manufacturer (OEM) heavy equipment parts and service for the City’s Caterpillar

                   equipment fleet.  All parts and services will be secured on an as needed basis.  Funding

                   is available in the Fleet Management budget.

                  

                   Motion to approve.

 

                   Moved:  Cm. Garza

                   Second:  Cm. Amaya

                   For:     7                                        Against:  0                                            Abstain:  0

            14. Consideration to exercise the renewal option for contract number FY07-045 awarded to           the low bidders:

 

                  (1.) Al & Rob Sales, Laredo, Texas, in the estimated amount of $88,865.10 for the  

                         purchase of uniform trousers, and;

                  (2.) V F Imagewear, Inc., Nashville, TN, in the estimated amount of $79,367.60 for the                   purchase of uniform shirts for the Police Department.  All items will be purchased                        on an as needed basis.  Funding is available in the Police Department budget. 

 

                  Motion to approve.

 

                  Moved:  Cm. Garza

                   Second:  Cm. Amaya

                   For:     7                                        Against:  0                                            Abstain:  0

            15.  Consideration to award a professional services contract to W. D. Schock Company, Inc.

                   of Nashville, Tennessee, in the amount of $625,473.00, for the provision of residential

                   sound reduction services, as part of the City of Laredo International Airport Noise

                   Compatibility Program to soundproof (53) apartment units located at 3220 Frost Street

                   and 3202 Price Street. Funding for this project is available in the Noise Abatement

                   Fund and the Airport Construction Fund. 

 

                   Cm. Garcia asked how long is the contract for?

 

                   Ronnie Acosta, Community Development Director, advised that it was and 18 month

                   contract. 

 

                   Cm. Garcia asked what was written on the contract?

 

                   Ronnie Acosta replied 54 months.

 

                   Motion to approve with an amendment to allow for an 18 month renewable contract                                and after the 18th month, not to go out for bids again.  He requested adding 18 months               to renew the contract. 

   

                   Moved:  Cm. Garcia

                   Second:  Cm. Amaya

                   For:     7                                        Against:  0                                            Abstain:  0

            16.  Authorizing the City Manager to approve a memorandum of understanding between the

                   University of Texas Health Science Center Dental School and City of Laredo Health

                   Department to coordinate and implement enhanced dental care and primary prevention

                   services at the City of Laredo Health Department for the period of March 1, 2008

                   through August 31, 2008 to be renewed each year thereafter.

 

                   Motion to approve.

 

                   Moved:  Cm. Garza

                   Second:  Cm. Garcia

                   For:     7                                        Against:  0                                            Abstain:  0

            17.  Authorizing the City Manager to negotiate the purchase of approximately 30 acres of                 property for the Rancho Peñitas West Wastewater Treatment Plant.  The proposed

                   location is northwest of the Rancho Peñitas West Colonia.

 

                   Motion to postpone.

 

                   Moved:  Cm. Chavez

                   Second:  Cm. Amaya

                   For:     7                                        Against:  0                                            Abstain:  0

            18.  Consideration to authorize a contract with Sun Ports, through the BuyBoard

                   Cooperative Purchasing Program’s contract pricing in the total amount of $66,883.28

                   for the purchase and installation of 3 shade structures along Zacate Creek.  Funding is

                   available through District IV Discretionary Funds.

 

                   Motion to approve.

 

                   Moved:  Cm. Garcia

                   Second:  Cm. Garza

                   For:     7                                        Against:  0                                            Abstain:  0

X.        STAFF REPORTS

 

            19.  A.  Presentation regarding the Laredo Development Foundation activities by Roger

                         Creery, LDF Executive Director.

 

                         Motion to postpone.

 

                         Moved:  Cm. Garza

                         Second:  Cm. Garcia

                         For:     7                                  Against:  0                                            Abstain:  0

                                          

                    B.  City Council discussion with possible action clarifying the Impact Fees Advisory

                          Committee and the newly created Developers Advisory Committee and

                          appointments at such time.

 

                          Motion to create an Impact Fees Advisory Committee.

 

                          Moved:  Cm. Garcia

                          Second:  Cm. Amaya

                          For:     7                                 Against:  0                                            Abstain:  0

                       

XI.       EXECUTIVE SESSION

            The City Council hereby reserves the right to go into executive session at any time during             this public meeting, if such is requested by the City Attorney or other legal counsel for the             City, pursuant to his or her duty under Section 551.071(2) of the Government Code, to             consult privately with his or her client on an item on the agenda, or on a matter arising out           of such item.

 

XII.     ADJOURNMENT

Supplemental Agenda

 

I.          MOTION

 

            Consideraiton to reschedule the City Council meeting of March 11, 2008 to March 12,             2008.  (Co-sponsored Council Member Johnny Amaya and Council Member Juan Chavez)

 

            Motion to move the City Council meeting of March 11, 2008 to March 12, 2008.

 

            Moved:  Cm. Garcia

            Second:  Cm. Ramirez

            For:     7                                               Against:  0                                            Abstain:  0

           

II.        EXECUTIVE SESSION

 

            The City Council hereby reserves the right to go into executive session at any time during             this public meeting, if such is requested by the City Attorney or other legal counsel for the             City, pursuant to his orher duty under Section 551.071 (2) of the Government Code, to             consult privately with his or her client on an item on the agenda, or on a matter arising out           of such item.

 

III.       ADJOURNMENT

 

            Motion:  Cm. Garza

            Second:  Cm. Amaya

            For:     7                                               Against: 0                                             Abstain:   0

 

I, Gustavo Guevara, Jr., City Secretary, do hereby certify that the above and foregoing is a true and correct copy of the minutes contained in pages 01 to 12 and they are true, complete, and correct proceedings of the City Council meeting held on February 25, 2008.

 

 

                                                                                    ______________________________

                                                                                    Gustavo Guevara, Jr.

                                                                                    City Secretary